There are other options besides using AutoText, however. Click on Cancel to dismiss the Word Options dialog box.Click on Close to dismiss the Customize Keyboard dialog box.Click the Assign button to assign the shortcut.In the list of AutoText entries, select the one you defined in step 1.The defined AutoText entries appear at the right side of the dialog box. In the Categories list scroll down and select AutoText.(In this case, Ctrl+J is used to justify a paragraph so you may want to use a different shortcut.) Just below the Current Keys text box you should see the name of any commands currently using this shortcut. For instance, if you want to use Ctrl+J, then press Ctrl+J.

Press the shortcut key you want to use.Position the insertion point in the Press New Shortcut Key text box.Word displays the Customize Keyboard dialog box. At the left of the dialog box click Customize (Word 2007) or Quick Access Toolbar (Word 2010).In Word 2010 display the File tab of the ribbon and then click Options.) (In Word 2007 click the Office button and then click Word Options. Define your AutoText entry as you normally would.If you want to have a special shortcut key for a particular AutoText entry, you can follow these steps: Word expands the mnemonic to its longer form.

Once you create the AutoText entry, you can type the mnemonic for the entry and press F3. Brendan knows about AutoText, but he can't see a way to assign a shortcut like Ctrl+J to a particular AutoText entry.Īctually, AutoText includes sort of a built-in shortcut key. This would mean every time he hits Ctrl+J it would paste that sentence. Brendan would like to know if there is a way to assign a shortcut of my choosing, say Ctrl+J, to a sentence.

How to add autotext in outlook